PlanRight shows at a glance the answers to two key questions when managing capacity: how much time have you logged for work done, and how much spare capacity do you have going forward?
How is capacity calculated?
Capacity is calculated per day as a percentage of hours remaining for a task vs staff productive hours. For example, a task with 10 hours allocated and 2 hours logged has 8 hours remaining. If a task is spread over 8 working days, the resulting remaining time is 1 hour per day. For a normal staff productivity, i.e., 7.5 hours per day, 1 hour over a day is well under 100% capacity. 100% capacity in this case being 7.5 hours.
What does capacity look like?
To make this concept easier to digest, capacity calculations are separated into two areas: all of your work done, and all of your work yet to come. The colours Green and Orange represent work done, whereas Blue and Red represent upcoming work.
Capacity colour codes - Past Time
- Orange represents the fact that there was less time logged for a staff member than there was allocated. I.e., the hours remaining for past tasks would always be positive, an overestimation. The darker the shade of orange, the less time has been logged.
- Green represents the fact that there was more time logged for a staff member than there was allocated. I.e., the hours remaining for past tasks would always be negative, an underestimation. The darker the shade of green, the more time has been logged.
Capacity colour codes - Future Time
- Blue represents spare capacity. The darker the shade of blue, the closer a staff member is to 100% capacity.
- Red represents an over capacity staff member. The darker the shade of red, the further past 100% capacity they are.